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AGM 2011 |
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MINUTES OF V.C. SEVALE ANNUAL GENERAL MEETING 17TH, NOVEMBER 2011 Attendance: B Boswell N Williamson T Burford R Klemperer R Blinston M Amery S Lawrence D Burnage S OToole S Price J Sharrock Apologies: W Douglas, E Gorton The Chairman opened welcoming all who had turned out to support the meeting. Mike reflected on the clubs promotions and outstanding performances of the members during the 2011 season. In particular we remembered the loss of two former members who had sadly passed away. Mike took this opportunity to mention he was standing down as Chairman, although not resigning from the committee and reminded the meeting that all committee posts were available for re-election later in the evening . The minutes of our last years Annual General Meeting were read out and approved with the no matters arising the out going Club Committee were invited to report. Club Secretary Explained how over the last twelve months the Committee had managed to effectively run the clubs activities with just 4 meetings and one virtual meeting, this in contrast to earlier years when perhaps seven or eight were the norm. Delegates were given to opportunity to comment with the general response being that with improved levels of communication it was acceptable to keep Committee Meetings to a minimum. Derek reported on the success of both the open 10 mile time trails he had promoted on behalf of the club and thanked all those present who had contributed their time to help manage these events .Special mention was made of the sponsorship afforded by Echelon Cycles whose contribution to our prize list allowed us to award other categories of rider other than the fastest. Next seasons dates have already been submitted to the C T T for approval and we are awaiting confirmation of their acceptance. Copies of the C T T AGM minutes and balance sheet were made available to all who asked to see them. The Treasurer circulated copies of our balance sheet for the year which revealed a loss of £261.03 on the opening balance the loss was largely attributed to the costs that the club absorbed for the awards night and this was as expected. Our opening balance for the next accounting period stands at £2501.17 and Jim was pleased to announce that he was able to reconcile our books to within an acceptable margin. A debate concerning the revenue from the clubs Time Trial Series exposed the fact that whilst we had a greater number of riders recorded this did not generate an incremental increase of revenue due to our promoting season tickets at discount set against the fixed costs ie C T T levies Time Trials Secretary gave feed back of the facts and figures of this seasons events , rider numbers and details of cancelled t/trials. Adding that the programme of events for next year would largely follow the same format but with the replacement of the 26 mile Castlemorton based ride which subject to re measuring and approval by the C T T would be shortened to give the members a second club 25 mile event ensuring they would not necessarily have to travel to open events to achieve their Club Standards at this distance . Come and Try It rides will continue to be promoted with greater emphasis on ensuring that Parental Consent Forms for all riders under 18 years are completed and lodged with the club officials prior to their entries being accepted. Bob made the request that all those who turned out to help with the management of our club events arrive and report to him at least half an hour before first man off. The Committee recognised and unanimously thanked Tamsin Burford for her help and support of the time trial series during the 2011 season. With the resignations of both the Club Runs Secretary and the Spokesperson Editor there were no reports from either of these officials the meeting expressed gratitude to Eric Gorton and Bill Douglas for their past contribution s to the club and hoped they would maintain their membership . Steve Price confirmed that personal and family matters were to take precedence and he would not be able to fully commit to the task of Webmaster or to being active on the committee, his resignation was accepted with regret and thanked for the work he had carried out to the benefit of the club. The existing committee was then dissolved and nominations and voting in of the new resulted in the following restructuring :- SPOKESPERSON EDITOR ) - Jim Sharrock accepted the management of both roles and WEBMASTER ) agreed to act as co-ordinator only for the compilation and distribution of our news letter all copy would only be that which is submitted to him from the membership or other sources . Jim has requested to opt out of committee responsibilities. TREASURER - Mike Amery CLUB RUNS SECRETARY - Richard Klemperer CLUB SECRETARY - Neil Williamson TIME TRIAL SECRETARY ) Bob Blinston TROPHIES CO-ORDINATOR ) ROAD RACE SECRETARY - jointly Mike Amery and Sean O`Toole CHAIRMAN - Derek Burnage ANY OTHER BUSINESS - Mike mentioned that both he and Sean would be organising the Percy Stallard Road Race during the coming season and this would be an LVRC promotion. Jim advised that he had set up a Face Book page for the club via Yahoo and would circulate access details to all in due course. Neil completed and submitted the subscription renewal for our British Cycling membership and activities insurance. MEETING CLOSED |